Does your manuscript need fine-tuning?
Are you an international medical graduate or healthcare professional with English as an additional language?
Medical Editing | Thesis Editing | Academic Editing | Proofreading
We can help.
KMG Communications provides specialised editing and proofreading services for medical and health professionals, including:
- Academic essay and thesis editing for university students
- Journal manuscript editing for researchers and academics
- Copyediting of clinical guidelines and monographs for organisations
We make your scientific and medical writing clear and precise, ensure facts, data and scientific units have been used consistently, and format your text to comply with organisational and/or medical journal guidelines. Our medical editors are also experts in the major referencing styles.
Our academic editing & proofreading services are approved for use by students in the Faculty of Medicine, Nursing & Health Sciences at Monash University.
KMG Communications adheres to ethical standards for editing and proofreading students' theses as outlined by the Institute of Professional Editors in The IPEd guidelines for editing theses (2025). Refer to IPEd's Academic editing webpage for more information.
We offer fair and reasonable rates, and we can usually accommodate a fast turn-around time to meet an urgent deadline. We have considerable expertise in supporting writers with English as a second language.
If you require assistance with formatting, including tables and figures, please contact us and outline your requirements. Extra charges may apply.
What level of service do you need? Proofreading versus editing.
If you're preparing a document for publication, submission, or professional review, it's important to choose the right level of language support. Two common services are proofreading and editing — and while they may seem similar, they serve distinct purposes.
Proofreading is the final polish. It focuses on surface-level corrections: grammar, spelling, punctuation, and formatting. If your content is already well-structured and clearly written, proofreading ensures it's error-free and consistent. It’s ideal when you’re confident in your work but want a second pair of eyes to catch minor mistakes.
Choose proofreading -if your writing has already undergone one or more rounds of editing, is nearly ready to publish, and you just need a final check.
Editing, on the other hand, is a deeper service. It improves clarity, tone, structure, and flow. An editor might suggest rewording awkward sentences, reorganising paragraphs, or enhancing overall coherence. If English is not your first language,or if you're unsure whether your message is clear and appropriate for your audience, editing is the better choice. It ensures your content is correct and aligned with your goals.
Choose editing - if you want help refining your message, tone, or structure.
Still not sure? Request a sample review — the right support can make all the difference.
Formatting matters
When submitting a thesis or journal manuscript, formatting is very important.
Theses - universities often provide strict formatting rules covering margins, font size, spacing, table of contents, and citation style (e.g., APA, MLA, Chicago, Harvard). Supervisors expect consistency across chapters, clear headings, accurate page numbering, and correct placement of tables, figures, and appendices. An editor will often focus on structural consistency and style compliance, in addition to language and clarity.
Journal manuscripts - must conform to the "Instructions for Authors" provided by the journal. These typically include requirements for word limits, abstract structure, reference formatting, figure legends, and even preferred file types. Editors expect the manuscript to be clean, organised, and submission-ready, with consistent formatting across all sections.
Style guides & Instructions for authors - when engaging an editor, it's helpful to provide upfront relevant style guides or journal instructions. These allow the editor to tailor their work, ensuring not only correct language and grammar but also proper formatting, citations, and layout.
If you require assistance with formatting, including tables and figures, please contact us and outline your requirements. Extra charges may apply.
Our 7-step approach to medical & academic editing
1. Submit your editing request. Send your editing request via the submission form below or by direct email to info@kmgcommunications.com.au Be sure to include information on your editing requirements.
2. Accept our quote. Upon receiving your request, we will send you a tentative quote. We will confirm the date you plan to send us your thesis for editing, including our expected return date. Should your preferred return date be unfeasible, we will notify you and offer an alternative time frame. When you accept the quote, we will book you in. Note, keep us updated on your progress. If you need more time, we can usually accommodate it.
3. Send us your work. Send us your document via the Document Submission Form below or as an attachment via direct email to info@kmgcommunications.com.au. We work with Microsoft Word files using the Track Changes tool, including Comments made in the margin. For large documents, you may send us a link to the document via a shared drive (e.g., Google docs). We will scan the document and check the conditions of the quote still apply. If the document demands a significant level of editing more than was originally indicated or the word count has significantly changed, we will advise you and re-adjust the quote. We may suggest setting up time for a call (via mobile, Zoom, Google Meet or similar) to discuss your needs, answer your questions, and establish expectations with respect to the editing process and outcomes. At this stage, we may also flag any formatting concerns and confirm your document style requirements. If you have not already provided one, we will ask for your institution’s style guide.
4. Pay upfront half of the agreed price. After finalising any remaining issues and agreeing on the quote, we will begin editing when we receive 50% payment in advance. Method of payment is via bank transfer into our Commonwealth Bank of Australia business bank account. We will provide you with our bank details at the time.
5. Return of your document. Editing and proofreading mark-ups are all made using Microsoft Word's Track Changes function. On completion of editing, you will receive via email (a) a track-changed version of the document with all edits clearly marked up as track changes in the body of the text and comments in the margin (so you can review the changes) and (b) a clean version of the document with all changes integrated (i.e., track changes no longer visible in the document); however, we leave comments intact, as these usually refer to aspects of the text that still require your attention. We will address any questions you may have about the editing and comments on your document - we can do this via email or set up time for a call.
6. Finalise your payment. Once your document has been finalised (as above), we will send you an invoice for payment of the 50% balance. If you are experiencing hardship, we are happy to discuss a payment plan. Reach out to discuss.
7. Post-editing support. We are committed to providing you with the support you need to finalise your document for submission. Our service/pricing includes at no extra cost at least ONE additional round of editing, targeting discrete sections (limited to no more than 10% of the total document) which you may have decided to revise since submitting your document to us for editing (e.g., if preparing a thesis, your supervisor may make some last-minute suggestions). Note, this does not include a review of the entire document or attending to further formatting requests. Following final edits, we can assist you with updating the table of contents (which will include undertaking a scan to ensure no headings are left at the bottom of pages). At this stage, if you require additional editing and/or formatting requirements, we are happy to negotiate the time and cost of such.
Submitting an editing request
If you are submitting a thesis, we recommend allowing at least 2-3 weeks between receiving the thesis from your editor and your submission date. This will allow you time to review the edits, address any comments, and liaise with your supervisor who may make some final suggestions including further edits. We are happy to work with you to meet your deadline. If you require a tighter turnaround time, let us know. We will confirm our availability and discuss the best approach for meeting your needs.
To submit your document, please use the submission form below or email us at info@kmgcommunications.com.au.
We will reply with confirmation of price and return date and an invoice that outlines the payment options. Please note, that by submitting your document, you are under absolutely no obligation to proceed and we are happy to answer any questions you may have about the editing process. As explained above, work begins once payment is made.
Document Submission Form
Rates for proofreading & editing
Our rates are currently under review and will be published here soon. In the interim, contact us via email for a quote.